Graduate School, Arts

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Parental leave

Maternity/paternity rules

 

Paid leave must be held before unpaid leave. The order is therefore: leave with salary, leave with benefits and leave without income.

Overview and examples

Aarhus University

Salary during leave

The Ministry of Employment

For international PhD students - Life in Denmark.dk

Old maternity/paternity rules

 

These rules apply to children born 1 August 2022 or earlier.
 

FAQ

Aarhus University

  • AU HR's website - information, notifications and forms for employee (5+3 scheme and part B of the 4+4 scheme): Danish version - English version
  • Holiday year ends during leave
    If you have been prevented from taking holiday for a recognised reason, e.g. illness, maternity/paternity leave or adoption, which has lasted until expiry of the holiday period on 31 December, the first four holiday weeks will automatically be carried forward to the next holiday period. 
    For further information please see: Danish version - English version
  • AU HR memo of 20 August 2012 on childcare days for PhD students: Danish version

The Agency for the Modernisation of Public Administration

The Ministry of Employment

For international PhD students - Life in Denmark.dk

PhD students (4+4 part A)

PhD students following part A of the 4+4 scheme

  • Both mother and father: up to 9 month = up to 18 SU-points
  • Mother: from 2 months before and up to 12 months after (however, maximum 9 months in total)
  • Single parents: can apply for 3 extra months (changing the 9 months to 12 months)
  • Rules:

As a 4+4 student on part A you are enrolled as a Master's student and a PhD student at the same time.

If you have any questions about your Danish student grant (SU) on your Master's degree programme please see these pages: Danish version - English version

You will not get any extra SU-points on your PhD degree programme but you will receive the same SU-points during your leave and your enrolment on part A will be extended corresponding to the maternity/paternity leave.

Illness due to pregnancy (Doctor's note)

Pregnancy-related illness

If, based on a medical assessment, it is deemed that the pregnancy is progressing in a manner that poses a risk to the woman’s health or to the fetus if she continues to work, the payment of maternity benefits may commence prior to the start of pregnancy leave. 

It is important to inform the absence registrar at the department as well as the PhD administrator, Bettina H. Acthon, as soon as possible once the doctor has confirmed that it is a pregnancy-related illness. Please include the expected due date in your email to Bettina H. Acthon.

Doctor's note

A doctor's note (friattest) covering the full period of absence must be submitted with your application for extension due to pregnancy-related illness. The graduate school will pay for doctor's note, if it is submitted as an electronic invoice (see details below).

Do not pay for the doctor's note yourself it must be submitted as an electronic invoice from your doctor!

Please make sure that the following information is written on the invoice:

EAN-nummer: 5798000418271
Sted: 1231
Projekt: 12089
Aktivitet: 33997
Attention: ph.d.-skolen, Arts
Name: Your name must be stated in the electronic invoice.

Bekendtgørelse om elektronisk afregning med offentlige myndigheder

BEK nr. 206 af 11.03.2011

§ 5. Regninger til offentlige myndigheder skal sendes, så de modtages elektronisk i et format, der er læseligt for den offentlige myndighed og umiddelbart kan indlæses i myndighedens fakturahåndterings- eller økonomisystem. Fysiske og juridiske personer, der ikke har mulighed for at fremsende regninger elektronisk fra eget faktureringssystem, kan fremsende regninger via udfyldelse af en fakturaskabelon.

Send invoice: 
https://indberet.virk.dk/myndigheder/stat/Digitaliseringsstyrelsen/NemHandel_Fakturablanket

Other rules and guidelines

  • Ministerial Order on the act on entitlement to leave and benefits in the event maternity/paternity leave (barselsloven): Danish version
  • Ministerial Order on the right to maternity/paternity benefits: Danish version
  • Ministerial Order of Law on equal treatment of men and women in regard to employment etc.: Danish version
  • The Agency for the Modernisation of Public Administration circular on Parental leave, adoption and childcare days: Danish version
  • Ministerial Order of Law on sick pay or maternity pay: Danish version
  • HR at Aarhus University - Holiday and parental leave: Danish version

Bettina Holmbo Acthon

PhD Administrator
M
H 1443, 421
P +4587162258

Deadlines

5+3 and 4+4 (part B)

  • Form 1 (mother): no later than 3 months before expected date of birth 
  • Form 1 (father): no later than 4 weeks before expected date of birth 
  • Form 1 (adoptive parents): depends on reception in Denmark or abroad
  • Form 2 (mother/father): no later than 6 weeks after childbirth or date of placement
  • Form 3 (deferred leave): no later than 8 weeks prior to leave (deferred by law) or 16 weeks prior to leave (deferred by agreement)

4+4 (part A)

  • Form 1 (mother/father): no later than 3 months before expected date of birth 
  • Form 2 (mother/father): no later than 6 weeks after childbirth

Forms

Please see this page.

Calculators

5+3 and 4+4 (part B): 
Leave: Danish version - English version
Partial resumption of work: Danish version

Revised 28.11.2024
-
Bettina Holmbo Acthon