Faculty-employed PhD students - 4+4 Part A

Who to contact

Your PhD administrator is your HR partner if you are employed by Aarhus University.
For questions related to this website's content and your employment letter. please contact your PhD administrator.
All questions related to illness and parental leave must be asked to Bettina Holmbo Acthon

Parental leave

You are entitled to parental and adoption leave.
Please visit this page for more information.

Illness

Please visit this page for more information.

Leave between part A and part B of 4+4

Submission of Master’s thesis after enrolment end on part A

If you do not submit your Master’s thesis in time for the Master’s degree to be awarded no later than the last day of enrolment on part A you must apply for leave between part A and part B.

Request for leave: Danish version - English version

Terms of contract

Salary and Employment

You have received your employment letter via mail or in your e-Boks.
- If you cannot find it, please contact your PhD programme administrator
The terms and conditions in your employment letter are the applicable
For more information please visit this page.

Residence during employment

Living in Denmark during employment

During your employment at Aarhus University you are expected to be present at your workplace on an everyday basis.
It is expected that you stay in Denmark during your employment, with the exception of official trips such as participation in conferences, courses, field studies and research environment change/stay abroad.

Stay abroad during your employment at Aarhus University

If you leave Denmark for 6 months or more you must inform your local authority ("kommune").
Please note that changing your official address to another country during your lengthy stay abroad may affect your right to Danish social security (incl. benefits due to parental leave or long-term illness).
Aarhus University
- Danish social security
- International Social Security
borger.dk (only in Danish)
- Social sikring ved arbejde i udlandet
- Udrejse fra Danmark i mere end 6 måneder

Social security

Danish social security

As an employee of Aarhus University, you are covered by the Danish social security system. The social security systems includes the right to receive hospital treatment and access to a pension, unemployment benefits, family benefits and child allowances. In Denmark, social security is financed through taxation.
For further information please see https://medarbejdere.au.dk/en/administration/hr/recruitment-and-employment/translate-to-english-dansk-social-sikring

International social security

International social security rules determine which country's rules apply. International social security rules are therefore rules concerning choice of law. The choice of law does not determine whether a person is entitled to social security. This is decided by national legislation.
For further information please see https://medarbejdere.au.dk/en/administration/hr/recruitment-and-employment/international-social-security

Essentials & Guidelines

Offensive or inappropriate behaviour

For more information please press here

Work related accidents

Work related accidents must be reported by filling out this online form:
https://virk.atp.dk/easy/en/frit/anmeld/hvemanmelder?cvr=31119103
When the accident has been reported, the work accident team will go through the report and handle the procedure of sending the information.
Please note that pursuant to the Danish Working Environment Act, the employer (Aarhus University) must report accidents at work within fourteen days.
Please see this page for further information:
https://medarbejdere.au.dk/en/administration/hr/workingenvironment/reportinginjuries

If you are ill due to a work related accidents it is also important that you inform Bettina H. Acthon in the PhD administration if you are absent for more than 14 days due to the accident.

The whistleblower scheme

The whistleblower scheme at Aarhus University is intended to make it easier to report suspicions or knowledge of unlawful activities, serious incidents of bullying and harassment or other serious offences without the risk of reprisals.
If you want more information about the whistleblower scheme please visit this page

Questions?

Please contact your PhD administrator

In case of illness

Please remeber to notify the registrant at the department that you are ill at the start of the working day on the first day of illness.
Illness lasting more than 14 days: Bettina H. Acthon in the PhD administration must also be notified

Parental leave

Please contact Bettina H. Acthon
Press here for more information

Form: Leave between part A and part B of 4+4

Revised 18.02.2025

Bettina Holmbo Acthon