Forms and templates

Supervision

PhD supervision agreement: Danish version - English version
Assignment of a new/additional supervisor: Danish version - English version

Evaluation - midway assessment (4+4)

Result of midway assessment (4+4 scheme): Danish version - English version

PhD students’ paid work for departments (840 hours)

Experience of teaching or other form of knowledge dissemination

PhD students' work at the department.

Calculator:

4+4: Danish and English - updated 21.8.2018
5+3: Danish and English - updated 21.8.2018

PhD dissertation

For further information please see this page: PhD dissertation

Template for presentation folders in connection with PhD defences: Danish version - English version

Form for the PhD programme director's suggestion for assessment committee: Danish version

Submission (with prior enrolment)

Declaration of one's honour: Danish version - English version
Receipt for submission: Danish version - English version
Summary of activities: Danish version - English version
List of enclosures: Danish version - English version
Co-author: Danish version - English version
Exemption for PhD dissertation written in other languages than Danish or English: Danish version - English version
Exemption for exceeding the standard number of pages: Danish version - English version

Submission (without prior enrolment)

Application form: Get the link from the relevant PhD programme administrator
Submission of PhD dissertation without prior enrolment: Danish version - English version
Outline of qualifications: Danish version - English version
Co-author: Danish version - English version

Salary and employment

New employee information form: English version

Parental leave

Please notice that the forms are different whether you are a 4+4 student (part A or part B) or a 5+3 student (employed or not employed at Aarhus University). Make sure that you fill out the correct form.

After the deadline has passed for submission of form No. 2 it is not possible to change the information in the form.

Please count in full weeks (7 days). If a period contains public holidays those days count as leave too.

PhD scholars (4+4 part A)

Forms (both mother and father):
- Form 1, parental leave: Danish version - English version (expected birth and leave)
- Form 2, parental leave: Danish version - English version (extension of PhD study due to child birth)
Deadlines:
- Form 1: must be submitted 3 months prior to birth
- Form 2: must be submitted 8 weeks after birth

**PhD fellows employed by Aarhus University (5+3 and 4+4 part B)**

Danish calculator for leave

Forms
- Mother:
  - Form 1, pregnancy leave: Danish version - English version (expected birth and leave)
  - Form 2, maternity and parental leave:
    - Both parents are covered by Danish social security legislation: Danish version - English version
    - The other parent (father) is not covered by Danish social security legislation: English version
  - Form 3, taking deferred leave: Danish version - English version
- Father and non-birth mother:
  - Form 1, paternity leave: Danish version - English version (expected birth and leave)
  - Form 2, paternity and parental leave:
    - Both parents are covered by Danish social security legislation: Danish version - English version
    - The other parent (mother) is not covered by Danish social security legislation: English version
  - Form 3, taking deferred leave: Danish version - English version
Deadlines:
- Form 1: must be submitted 3 months prior to birth (mother) / 4 weeks prior to birth (father)
- Form 2: must be submitted 8 weeks after birth
- Form 3: must be submitted 16 weeks prior to leave
- Examples of how to complete the parental leave forms (Danish)

**PhD students NOT employed by Aarhus University (enrolment only, 5+3)**

Forms
- Mother
  - Form 1, parental leave: 1: Danish version - English version (expected birth and leave)
  - Form 2, parental leave: Danish version - English version (extension of PhD study owing to child birth)
  - Form 3, taking defered leave: Danish version - English version
- Father or non-birth mother
  - Form 1, parental leave: 1: Danish version - English version (expected birth and leave)
  - Form 2, parental leave: Danish version - English version (extension of PhD study owing to child birth)
  - Form 3, taking defered leave: Danish version - English version
Deadlines:
- Form 1: must be submitted 3 months prior to birth (mother) / 4 weeks prior to birth (father)
- Form 2: must be submitted 8 weeks after birth
- Form 3: must be submitted 16 weeks prior to leave