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Forms and templates


Evaluation - midway assessment (4+4)

PhD students’ paid work for departments (840 hours)

Experience of teaching or other form of knowledge dissemination

PhD students' work at the department.


PhD dissertation

For further information please see this page: PhD dissertation

Template for presentation folders in connection with PhD defences: Danish version - English version

Form for the PhD programme director's suggestion for assessment committee: Danish version - English version

Submission (with prior enrolment)

Submission (without prior enrolment)

Salary and employment

Parental leave

Please notice that the forms are different whether you are a 4+4 student (part A or part B) or a 5+3 student (employed or not employed at Aarhus University). Make sure that you fill out the correct form.

After the deadline has passed for submission of form No. 2 it is not possible to change the information in the form.

Please count in full weeks (7 days). If a period contains public holidays those days count as leave too. 

PhD scholars (4+4 part A)

  • Forms (both mother and father):
  • Deadlines:
    • Form 1: must be submitted 3 months prior to birth
    • Form 2: must be submitted 8 weeks after birth

PhD fellows employed by Aarhus University (5+3 and 4+4 part B) 

Danish calculator for leave    

PhD students NOT employed by Aarhus University (enrolment only, 5+3)

Illness and other absence

4+4 (part A)

5+3 and 4+4 (part B)

Care leave

Other leave

Leave between part A and part B of 4+4:


5+3 and 4+4 (part B)

The Graduate school does not grant part-time employment in connection with appointments to other work at Aarhus University. Please apply for full unpaid leave if you have been offered other work at Aarhus University.

Extra funding