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Forms and templates

Supervision

Evaluation - midway assessment (4+4)

PhD students’ paid work for departments (840 hours)

Experience of teaching or other form of knowledge dissemination

PhD students' work at the department.

Calculator:

PhD dissertation

For further information please see this page: PhD dissertation

Template for presentation folders in connection with PhD defences: Danish version - English version

Form for the PhD programme director's suggestion for assessment committee: Danish version - English version

Submission (with prior enrolment)

Submission (without prior enrolment)

Salary and employment

Parental leave (4+4 part A)

Please notice that the forms are different whether you are a 4+4 student (part A or part B) or a 5+3 student (employed or not employed at Aarhus University). Make sure that you fill out the correct form.

After the deadline has passed for submission of form No. 2 it is not possible to change the information in the form.

Please count in full weeks (7 days) or full months. If a period contains public holidays those days count as leave too. 


Children born before 1 August 2022
  

  • Forms (both mother and father):
  • Deadlines:
    • Form 1: must be submitted 3 months prior to birth
    • Form 2: must be submitted 8 weeks after birth

Children born on 1 August 2022 or later
 

  • Forms (both mother and father):
  • Deadlines:
    • Form 1: must be submitted 3 months prior to birth
    • Form 2: must be submitted 6 weeks after birth

Parental leave (5+3 and 4+4 part B, employed at Arts)

Please notice that the forms are different whether you are a 4+4 student (part A or part B) or a 5+3 student (employed or not employed at Aarhus University). Make sure that you fill out the correct form.

After the deadline has passed for submission of form No. 2 it is not possible to change the information in the form.

Please count in full weeks (7 days). If a period contains weekends or public holidays those days count as leave too. 
 

Children born before 2 August 2022


Children born on 2 August 2022 or later

Parental leave (5+3 and 4+4 part B, NOT employed at Arts)

Please notice that the forms are different whether you are a 4+4 student (part A or part B) or a 5+3 student (employed or not employed at Aarhus University). Make sure that you fill out the correct form.

After the deadline has passed for submission of form No. 2 it is not possible to change the information in the form.

Please count in full weeks (7 days). If a period contains public holidays those days count as leave too. 

Children born before 2 August 2022


Children born on 2 August 2022 or later

  • Forms

    • Mother
      • Form 1, parental leave: 1 (expected birth and leave): Danish version - English version 
      • Form 2, parental leave (extension of PhD study owing to child birth): Danish version - English version (coming soon)
      • Form 3, taking defered leave: Danish version - English version (coming soon)
    • Father or non-birth mother
      • Form 1, parental leave: 1 (expected birth and leave): Danish version - English version 
      • Form 2, parental leave (extension of PhD study owing to child birth): Danish version - English version (coming soon)
      • Form 3, taking defered leave: Danish version - English version(coming soon)
  • Deadlines:
    • Form 1: must be submitted 3 months prior to birth (mother) / 4 weeks prior to birth (father)
    • Form 2: must be submitted 6 weeks after birth
    • Form 3: must be submitted 16 weeks prior to leave

Illness and other absence

4+4 (part A)

5+3 and 4+4 (part B)

Care leave

Other leave

Leave between part A and part B of 4+4:

Part-time

5+3 and 4+4 (part B)

Please note that the graduate school does not grant part-time leave from your PhD employment in connection with appointments to other work at Aarhus University. Please apply for full unpaid leave if you have been offered other work at Aarhus University that has academic relevance to the PhD project.

Extra funding