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Financing

Total budget in DKK for particular expenses

  • Applying via call (open or specific calls)
    The PhD scholarships/fellowships are fully funded and you do not need to apply for extra funding unless your expected costs for equipment and travels exceed the amounts below.

    The Graduate School will only grant funds for particularly costly equipment, extended study periods abroad, tuition, etc. if the costs have been justified in the application (use our form). This, however, does not necessarily mean that all costs will be covered by the Graduate School if you get the PhD fellowship/scholarship.
     
    • Indicative limits for a 3-year study period:
      purchase of equipment, etc.:               DKK 20,000
      travel and study periods abroad:         DKK 40,000
    • Expenses:
      Equipment: Please specify type of equipment.
      Study periods: State institution, country, duration and expenses (tuition, travel expenses, rent/hotel etc.).
      Other expenses: e.g. processing of the collected materials etc.

      In the guidelines on how to manage travel expenses you can see what the 40,000 DKK covershttp://phd.arts.au.dk/phd-students/goingabroad/guidelines-on-how-to-manage-travel-expenses/
  • Applying via ad hoc link (enrolment with external funding)
    Fill out the total amount of the grant given for the PhD enrolment.

Budget details

  • Applying via call (open or specific)
    If your fill out “Total budget in DKK for particular expenses“ you must attach a budget for the excess amount, cf. the above mentioned amounts.
    Form for the expenses exceeding the above limits:  Danish form - English form
  • Applying via ad hoc link (enrolment with external funding)
    Upload the budget for the grant given by the external partner(s).

    The grant donor’s budget must state the following information in order for the graduate school to take the application into consideration:

Indicate sources and amounts of possible financial support, if any

  • Applying via call (open or specific)
    Have you already been granted external funding for any particular expenses (equipment, travel expenses or other expenses)? Write the name of the company/institution incl. the amount.
  • Applying via ad hoc link (enrolment with external funding)
    Write the names of the companies/institutions that have granted you the money for your enrolment (incl. the amounts).

Proof of financial support

  • Applying via call (open or specific)
    Upload the grant letter from the external partner who has granted you the external funding for particular expenses.
  • Applying via ad hoc link (enrolment with external funding)
    All the documents below must be uploaded as one PDF file.
    • Financing details
      Please fill out and upload the form Financing detailshttps://phd.arts.au.dk/fileadmin/phd.arts.au.dk/ARTS/Financing_details.doc
    • Letter of appropriation
      Please upload the grant letter from the company/institution who has given you the grant. The funding of the entire PhD programme of study must be completely clarified before applying for enrolment.
      If Aarhus University should be responsible for the salary payments the letter must specify who is going to pay for any extensions due to long-term illness and maternity/paternity leave.
    • The project description forming the basis of the given grant
      Please upload the project description sent to the grant donor when you applied for the grant.

Financing: Comments

Open call/specific calls

Both types of calls contains fully funded PhD scholarships/fellowships.

Total budget:
Do you need more money for equipment and travels than the 20,000 and 40,000 DKK described in the guideline for the application form?

  • Yes = fill out the box with the total amount (and upload the budget form under "Budget details"). 
  • No = write 0 if you can stay within the 20,000 and 40,000 DKK.

Budget details:
Only upload a budget, if you have written anything else than 0 under "Total budget".
Form for the budget: English version - Danish version 

Indicate sources and amounts of possible financial support, if any:
When applying for a PhD scholarship/fellowship via the Open call or a Specific call you do not have to upload any proof of external funding.
    If you for some reason have received a grant that may be used for equipment and/or travel expenses from an external party/external grant donor (although you are not enrolled as a PhD student yet), you can write the name of the grant donor, the amount and what the money is for in this field. 

Proof of financial support:
Upload the grant letter (equipment and travels) that you mentioned under "Indicate sources and amounts of possible financial support, if any".

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If you do not want to apply for extra funding and if you do not have any external financial support please leave the field like this:

When a call states that the PhD scholarship/fellowship is fully funded it means that you do not have to upload a budget for salary, programme fee and overhead. You only have to fill out the budget form if you have extra costs and cannot stay within the 20,000 and 30,000 DKK for equipment and travels. If you have received a grant from an external source, you must indicate source and amount too, see above.


Ad hoc application (applying for enrolment with external funding)
 

Total budget:
Fill out the total amount of the grant given for the PhD enrolment.

Budget details: 
Upload the budget from the grant doner/doners.

Indicate sources and amounts of possible financial support, if any:
Enter the names of the companies/institutions that have granted you the money for your enrolment (incl. the amounts).

Proof of financial support:
Upload:

  • Financing details (form)
  • Letter of appropriation
  • The project description forming the basis of the given grant

Frequently Asked Question

  

What do I write in "Total budget in DKK for particular expenses"?
If your expenses for travels and equipment exceed the amounts stated in the guideline you must write the amount in the application and enclose a budget (form).

Do I have to upload a budget if my expenses for travels and equipment do not exceed the 40,000 DKK and 20,000 DKK mentioned in the guideline?
No, you do not have to write a budget if you do not exceed the 40,000 DKK and 20,000 DKK.

What do I write in "Indicated sources and amounts of possible financial support"?
Only relevant if you have received external funding. See above.

What do I upload under "Proof of financial support"?
Documentation for the external funding you mentioned under "Indicated sources and amounts of possible financial support".
Normally only relevant if you apply for enrolment with external funding and not via the Open call or a Specific call. See the list of documents in the FAQ under "Mandatory documents" - "External funding (via ad hoc link)"