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Useful information

Below you may find information about workshops, summer schools and other useful links.

PhD Day 2022 at Health

The PhD Day 2022 at Health takes place on Friday 24 June 2022 and we are very pleased to invite you to take part.

For further informatin please see this invitation from the organizing committee.

Call for Application: Japanese Government (MEXT) Scholarship for Research Students 2023 Round (Graduate level studies)

The Ministry of Education, Culture, Sports, Science and Technology (MEXT) of Japan offers scholarships to international students who wish to study in graduate courses at Japanese universities as Research Students (either regular students or non-regular students) under the Japanese Government (MEXT) Scholarship Program as follows.

Those who are enrolled in a master’s course, a doctoral course, or a professional graduate course at a graduate school, or who are conducting research in a specialized field at an undergraduate department, graduate school, institute attached to a university, etc. without the aim of completing the course, or who are receiving preparatory education in the Japanese language and other subjects prior to placement at the university, etc. (Excluding Young Leaders’ Program Students or Teacher Training Students.)

Applicants should apply for the field of study they majored in at university or its related field. Moreover, the fields of study must be subjects which applicants will be able to study and research in graduate courses at Japanese universities. The fields of study may be restricted to particular fields by the Japanese Embassy or Consulate (hereinafter referred to “Japanese diplomatic mission”) in the applicant’s country.

Traditional entertainment arts such as Kabuki and classical Japanese dances, or subjects that require practical training in specific technologies or techniques at factories or companies are not included in the fields of study under this scholarship program.

A student who studies medicine, dentistry or welfare science will not be allowed to engage in clinical training such as medical care and operative surgery until he/she obtains a relevant license from the Minister of Health, Labor and Welfare under applicable Japanese laws.

Details of the Japanese Government (MEXT) Scholarship for Research students can be found at;
Embassy of Japan in Denmark, Study in Japan, https://www.dk.emb-japan.go.jp/itpr_en/studyresearch.html 

Deadline: 16 June 2022

For questions and more information:
Culture and Public Relations Section
Embassy of Japan in Denmark

Call for applications: Early-Career Researchers International Mobility Scheme (Circle U.)

The Circle U. Alliance seeks to promote mobility of ECRs and the development of a strong international network between our partner universities. 

ECRs are invited to apply for a mobility grant of up to 4000 euros. The grants will enable ECRs to work on a project with a Circle U. Chair from a different university. The grant covers travel/accommodation costs.

Application deadline:  7 June 2022 (midnight CET).

For further information please see this page.

The Kitchen / Science for Society program

The Kitchen offers AU employees across the University to learn about entrepreneurial competences. This can be in relation to using your research commercially, seeking funding, or gaining tools to discover new value and/or impact opportunities within your research. Read more about The Kitchen here.


You can see all upcoming workshops here. Our 7 weeks spinout program is now called Validate Your Business Model and you can learn more about the program here.

Participation is free, however space is limited so please sign up in advance. Due to the current COVID-19 restrictions all workshops will be held online.


In addition to our pre-arranged workshops and longer programs, we also offer free customized workshops to suit your team’s needs. You can see a full list of our potential offerings below, and feel free to contact us if you have a workshop idea outside of the scheduled program.



If you have any questions, please contact Astrid Høegh Tyrsted at aht@au.dk.

AU Career PhD mentor programme

AU Mentor PhD is an offer to PhD students from all four faculties at Aarhus University (Arts, Business and Social Sciences, Health and Science & Technology). The overall goal of the mentor programme is to bring you and the business community closer together in order to ease your prospective transition from university to a career outside of academia.

The mentors are primarily former PhDs from AU, who are now working outside academia.

From January 2016 the mentor programme will be running once a year with the following deadlines:  

Application deadline: August 15th


October 15th

For more information and registration, check out AU Career PhD's webpage on the mentor programme. 

Career Talks

Are you more interested in a shorter engagement, AU Career PhD also offers Career Talks, which allows you to have a one-time meeting with a PhD profile now working outside academia. For more information, click here. 

GDPR: Personal data and research

If you work with personal data in your research, it is important that you comply with the legislation in this area.  

Please see this Danish page for further information: https://medarbejdere.au.dk/informationssikkerhed/databeskyttelse/til-forskere/ 

Become an academic mentor or mentee

Would you like to share your experiences with a researcher colleague and contribute to the continued development of an attractive workplace environment at AU?  Then please see here: https://newsroom.au.dk/en/news/show/artikel/become-an-academic-mentor-or-mentee/ 

Ethical approval of research projects

Research projects are increasingly subject to requirements for ethical approval by the relevant university department. This requirement stems mainly from the EU’s framework programmes and international journals, and relates specifically to projects that collect empirical data and are not covered by the Committees Act on regional scientific ethical committees, which only applies to research projects in the field of health sciences.  

For further information please see this page.

Automated transcription platform (Konch)

Turn audio into text

Konch is an automatic Speech-to-Text service that supports 15 languages including English and Danish.

Please contact the Center for Humanities Computing Aarhus or Kristoffer Laigaard Nielbo (kln@cas.au.dk) if you are interested in the system or have any questions about it.

Evaluation of Konch’s auto-transcription service for Aarhus University Arts

Introduction til NVivo 12

NVivo 12 is a tool for organizing and analyzing qualitative data such as interviews, reports, focusgroups etc. NVivo lets you classify and sort data enabling you to more easily discover connections in contrast to doing it "by hand" or on paper.

NVivo supports most major languages and data formats such as text, sound files, video, digital photos, Word, PDF, Excel etc.

The course will introduce you to:

  • Importing data (hands on examples are done with text)
  • Coding data
  • Working with cases (metadata regarding your units of analysis such as income, age, marital status etc.)
  • Basic queries (searches based on your codes/cases)

Teaching and examples will be done on the PC-version of NVivo but Mac-users are also welcome. The PC version is better and has more features than the Mac-version.

The course will take place in Nobelparken. Depending on attendees it will be held in Danish or English.

For more information and registration please contact:
Lars Jakob Jensen, 9135 6439, ljje@kb.dk

AU Dictionary - AU Translate

AU Communication has launched AU Dictionary, a new university terminology list. AU Dictionary can perform either Danish-English searches or English-Danish searches.

Translate from Danish to English by using AU Translate. AU Translate can be used to translate short texts.

PhD Career Counselling at Aarhus University

AU Career PhD offers career services incl. career counselling for PhD students at Aarhus University.

See this page for further information: http://talent.au.dk/career/

Perspektiver på kvalitet i ph.d.-forløb

Please find the Danish version on this page.

Junior Researchers at Aarhus University

A website for postdocs and assistant professors, including tenure track.

The website provides junior researchers at Aarhus University with information about the many resources and services available, including information on available courses and services to advance their professional development

Please see this page: http://talent.au.dk/junior-researchers-at-aarhus-university/

Basic principles of PhD education at Aarhus University

Aarhus University insists on academic excellence in PhD education. Academic development, scholarly integrity, societal engagement, and the ability to collaborate are key in PhD education.

For further information about the 5 basic principles please see this page.

Coming to Aarhus (for international students/employees)

For international citizens taking up residence in Aarhus to work or to study.

When you arrive to Denmark, there are a number of things you need to do in order to get settled. On this page you can read more about the steps to go through during your first weeks and months in Denmark: https://internationalstaff.au.dk/onarrival/ 

Find information about living, studying and working as an international in Aarhus on this page: https://international.aarhus.dk/ 

Register your entry to Denmark: https://international.aarhus.dk/coming-to-aarhus/

The official guide to "Life in Denmark": https://lifeindenmark.borger.dk/ 

Digital Welcome to Aarhus University

Watch the Aarhus University digital welcome here: https://medarbejdere.au.dk/en/administration/hr/recruitmentandonboarding/newemployeeatau/digital-welcome-to-aarhus-university/ 

All employees are welcome to access the presentation.

International Staff at AU - Newsletter

A comprehensive newsletter in English targeted to the international staff at AU and their accompanying family members.

The newsletter/mail will contain news related to Aarhus University, upcoming events, general information about life in Aarhus, Danish language courses and related content for members of the Expat Partner Programme.  

Sign up here if your are interested: https://internationalstaff.au.dk/news-and-events/international-staff-at-au-newsletter/  

International Staff Office: Events and activities

The International Staff Ofce at Aarhus University offers international staff and their accompanying families tools, resources and information to help make the experience of  arriving, onboarding, living and working at Aarhus University and in Denmark a positive one.

Events and activities folder: Spring 2022