The purpose of the onboarding programme is to ensure good social and academic integration within the PhD programmes and departments/schools. Some elements are mandatory, while others are optional activities provided by the university and the Graduate School.
You can always contact the Graduate School’s administrative team, if you have any questions.
Your affiliated department secretariat will assist you with
Make sure to sign up for newsletters at your school (‘institut’). The newsletters include important news, messages and announcements aimed at all members of staff including PhD students, and are relevant whether AU is your employer or not.
The supervisor agreement (pdf document) must be uploaded as part of the initial PhD plan (submitted in the IT system MyPhD).
The supervisor agreement should be assessed regularly as the need for supervision may change during the enrolment. Always make sure to contact the Graduate school’s administration if you wish to make any requests to change supervisors.
PhD supervision agreement for the initial PhD plan: Danish version - English version
Assignment of a new/additional supervisor during your enrolment: Danish version - English version
Introduction to PhD supervision for PhD students (mandatory)
Introduction to university teaching for PhD students (mandatory)
Research Integrity and Ethics (mandatory)
Plans for departmental work during the PhD enrolment will be made in collaboration between the PhD student, supervisors and the head of department.
The rules differ whether PhD students are employed at AU or externally, so always make sure to read your individual contracts.
You can find more information in the rules for departmental work (for AU employed PhD students including 4+4 students): English version - Danish version
Plans for research stays abroad must be made between the PhD student and the principal supervisor.
For help and inspiration: https://researchabroad.au.dk/ and https://phd.arts.au.dk/4-4-part-b-and-5-3/change-of-research-environment
Make sure to always notify your school (‘institut’) before leaving Denmark for a research stay/fieldwork abroad.
Research projects are increasingly subject to requirements for research ethical approval by the university.
This requirement stems mainly from:
Researchers at Aarhus University can choose to apply for research ethics approval of research studies if they foresee meeting such requirements from e.g. international journals.
The Research Ethics Committee at Aarhus University can approve:
Apply early to ensure that you have obtained approval before starting your research study. Do not start your data collection until the Committee has approved your application.
Read more on how to apply and what an application should contain here:
https://medarbejdere.au.dk/en/administration/research-support-and-collaboration/responsible-conduct-of-research/ethical-approval-of-research-projects
Being enrolled as a PhD student at Aarhus University, you can stand for election for a number of committees, councils and boards.
