• Your PhD plan must be submitted within the IT system MyPhD, and approved no later than three months after enrolment.
• The plan consists of your research project; courses, conferences, dissemination, thesis seminar and research stay abroad.
• It is not possible to plan all courses and dates at the beginning of enrolment, so just make sure to make an initial plan, which can be adjusted on an ongoing basis and approved by the Graduate School in connection with the semi-annual assessments (set deadlines for these are 31 August and 31 January).
• Press here for further information about the PhD Plan and semi-annual evaluations
• Press here for more information about PhD courses
• Login and guide for MyPhD

Introduction to PhD supervision for PhD students (mandatory)

• Supervision is a key element of the PhD programme. Learn and discuss the issues, roles and challenges of PhD supervision in this mandatory course for enrolled PhD students at the Faculty of Arts, Aarhus University. 
• Link: https://ced.au.dk/kurser/arts-introduction-to-phd-supervision-for-phd-students

Introduction to university teaching for PhD students (mandatory)

• Introduction to University Teaching for PhD Students is a blended learning course mandatory for all PhD students enrolled at the Graduate School, Arts, Aarhus University. Based on applicable pedagogical theories and models, this course supports PhD students in planning, preparing and evaluating their own teaching. 
• It is beneficial to take this course whilst doing dissemination/teaching.
• Link: https://ced.au.dk/kurser/arts-introduction-to-university-teaching-for-phd-students

Research Integrity and Ethics (mandatory)

• The object of the course is to give an introduction to the basic dimensions of responsible conduct of research in the humanities: freedom of research, research integrity and ethics as these concepts are defined in central documents and guidelines and managed in the institutional framework at Aarhus University.
• Link: https://phd.arts.au.dk/4-4-part-b-and-5-3/phd-courses

Plans for departmental work during the PhD enrolment will be made in collaboration between the PhD student, supervisors and the head of department.

The rules differ whether PhD students are employed at AU or externally, so always make sure to read your individual contracts.

You can find more information in the rules for departmental work (for AU employed PhD students including 4+4 students): English version - Danish version  

Plans for research stays abroad must be made between the PhD student and the principal supervisor.

For help and inspiration: https://researchabroad.au.dk/ and https://phd.arts.au.dk/4-4-part-b-and-5-3/change-of-research-environment

Make sure to always notify your school (‘institut’) before leaving Denmark for a research stay/fieldwork abroad.

Research projects are increasingly subject to requirements for research ethical approval by the university.

​This requirement stems mainly from:

• international journals
• the EU’s framework programmes

​Researchers at Aarhus University can choose to apply for research ethics approval of research studies if they foresee meeting such requirements from e.g. international journals.

​The Research Ethics Committee at Aarhus University can approve:

• Empirical studies
• With volunteer study participants
• Before commencement of data collection

Apply early to ensure that you have obtained approval before starting your research study. Do not start your data collection until the Committee has approved your application.

Read more on how to apply and what an application should contain here:
https://medarbejdere.au.dk/en/administration/research-support-and-collaboration/responsible-conduct-of-research/ethical-approval-of-research-projects

Being enrolled as a PhD student at Aarhus University, you can stand for election for a number of committees, councils and boards.

• Do you want to have a say and gain influence regarding the management of the Graduate School or at the Faculty, schools and departments? Read more here about when the elections take place, and how you vote for your chosen candidate – or stand for election yourself: https://medarbejdere.au.dk/en/strategy/universityelection
• The PhD Committee at Arts is facilitated by the Graduate School administration. Elected representatives, agendas and minutes are available here: https://phd.arts.au.dk/phd-committee
• AUPA (Aarhus University PhD Association): Find more information on AUPA and their events at: https://phd.au.dk/for-current-phd-students/aupa

On Aarhus University's payroll
PhD students on Aarhus University's payroll have access to library.au.dk or soeg.kb.dk via AU WAYF.

Not on Aarhus University's payroll
PhD students not on Aarhus University's payroll have to confirm that they are an unpaid employee at Aarhus University (meaning enrolled as a PhD student but not employed at Aarhus University). Click on this link (https://forms.office.com/e/48HwLxc4ut) to confirm your affiliation with Aarhus University.

You will now be able to logon to library.au.dk or soeg.kb.dk with AU WAYF. 
Please note: It may take up to two working days for the change to take effect.

Your access will expire after one year, after which you will need to repeat the process.

In order to distinguish between authorized and non-authorized AU users, RDL an AU operate with a so-called entitlement attribute in WAYF. Only AU users who have been granted entitlement in AU’s employee master record (MSK) can log into the library system via WAYF.

If you see the following line on your WAYF landing page, you have been granted entitlement and have access to the e-resources:

Users without entitlement in WAYF will be blocked from attempting to log into the library system and instead directed to a No Access landing page with a link to the form where they can apply for access as an external employee.