• Your research stay abroad may not be placed in the last semester (6 months before the enrolment date) of the PhD degree programme.
• The total stay abroad may not exceed one year.
• If you leave Denmark for 6 months or more, you must inform your local authority (Kommunen)
• Please note that lengthy stays abroad may affect your right to Danish social security (including benefits due to parental leave or long-term illness).
• Remember to go through this checklist: https://researchabroad.au.dk/checklist-for-an-au-research-stay-abroad 
• The GSA recommends that PhD students contact the tax authorities for advice on any tax exemptions related to paying double rent. 
• Addendum for your employment letter: 
  • Remember to contact the PhD Administration before leaving for your research stay or field work abroad (at least 1 month before departure) if you are employed at Aarhus University (5+3 and 4+4 part B).
  • You must obtain an addendum for your employment contract. Please fill out this form: Danish version - English version
• Work and residence permits? Plesse see these pages: 
  • https://researchabroad.au.dk/visa-/-residence-and-work-permits-for-research-abroad 
  • https://medarbejdere.au.dk/en/administration/finance/travel-booking/passport-and-visa-rules-for-other-countries

• When planning your research stay there are many things to consider and plans to be made.
• Other researchers previous experiences can be a helpful tool in this process.
• We recommend you read the individual postings in the database; You may be inspired and perhaps find tips and tricks useful in your own planning. See if you can find someone who has already been to the institution you are planning to visit on https://researchabroaddatabase.au.dk/.
• Have you been on a research stay and would like to share your experience with others, please contact Anne Pletschette Langer
• Aarhus University participates in a number of international alliances and networks dedicated to education, research and collaboration and thereby adding value and contributing to Aarhus University reaching its full potential. See more here: https://international.au.dk/collaboration/theaualliances

• The ordinary travel grant (DKK 40,000) is granted to help PhD students carry out the PhD plan, and can be used to cover travel expenses pursuant to the rules outlined in the guidelines on this site. 
• PhD students employed at the Faculty of Arts are given a maximum credit of DKK 40,000, covering their entire project period, unless other specific agreements were made on their registration/appointment.
• This credit is granted to help PhD students carry out the PhD plan, and can be used to cover travel expenses pursuant to the rules outlined below.
• Up to 40,000 DKK for the full period of enrolment (corresponding to three years of full time study = three year full-time equivalent) has been earmarked for such purpose. If the period of enrolment does not correspond to three year full-time equivalent (e.g. in the case of credit transfer), the grant will be reduced accordingly. Part A of the 4+4 scheme equals one full-time equivalent (two years of enrolment).
• Both the department and the PhD student are responsible for not exceeding the earmarked amount – up to 40,000 DKK.

Extra travel funding from the Graduate School, Arts

The PhD student is expected to do budget planning for the PhD study activities to ensure that the different PhD activities (conferences, research stays and PhD courses) can be covered by the travel budget, which is 40 000 DKK for the faculty-funded PhD students. In some exceptional cases, the graduate school can offer supplementary funding based on an application submitted to the Graduate School as soon as possible and no later than one month before the travel takes place.

• In exceptional cases, travel funds beyond the ordinary travel grant for total or partial coverage of expenses for travels and tuition fees which are necessary for a PhD student’s completion of the PhD degree programme, can be provided from the graduate school.
• The PhD student should also investigate other funding options such as external funds, if extra funds are needed. Please note that extra travel funds from the graduate school are only available for the faculty-funded PhD students. 
  You can find more information regarding external funds on these Danish websites: StuderendeOnline og Legatbogen.

Application - How to apply

• The faculty-funded PhD students an apply for extra travel funding, if their travel account (up to 40,000 DKK) is about to expire. Applications can be submitted well in advance.
• The application is submitted to the Graduate School (please use separate application form: Danish form / English form) as soon as possible and no later than one month before the travel takes place.

Yes, it is possible, but please note that the funds are primarily intended to support research stays abroad

• Short stays (max. five days): Conferences, courses and seminars which have been approved in the PhD plan.
• Expenses must observe the rules. Reasonable, documented expenses for meals (max. 5 days), but no more than those specified in the current rules for public servants covering transport expenses and unemployment benefit.
• Expenses must comply with the following rules: https://medarbejdere.au.dk/en/administration/finance/travel-booking-and-settlement 
• Expenses must be entered in the RejsUd system in the form of expense settlements

• For information on insurance, please see AU's travel insurance page. This page provides detailed guidance on AU's travel insurance: https://medarbejdere.au.dk/en/administration/finance/travel-booking/travel-insurance/ 

Travel grant

• Please note that externally employed PhD students and co-financed PhD students are only covered by these regulations if it is written in your enrollment letter.

 Insurance 

• If you are not employed at Aarhus University please ask your employer for travel insurance.