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PhD dissertation

It is expected that the PhD dissertation will be submitted to the graduate school at the end of the enrolment period and any extension for childbirth, illness or other leave.  

The PhD student's enrolment ceases on the submission of the dissertation. If the dissertation has not been submitted by the end of the enrolment period, enrolment ceases at the end of the set enrolment period. 

Prior to submission

Due to meetings, holidays etc. we cannot guarantee that the PhD Administration is present at all times, so please make sure to contact your PhD Administrator and arrange a date for submission.  
 

With prior enrolment as a PhD student at the Graduate School, Arts
Prior to submission of your PhD dissertation, you must inform your supervisor AND PhD programme director about expected date of submission. The PhD programme director is responsible for appointing an assessment committee, and must submit a suggestion to the relevant PhD programme administrator well in advance of submission of the PhD dissertation in question.

Without prior enrolment as a PhD student at the Graduate School, Arts 
Prior to submission of your PhD dissertation, you must contact the relevant PhD programme administrator well in advance of submission of the PhD dissertation in question in order to get a link for the electronic application form. Guidelines for electronic application.

Close your PhD plan before your enrolment expires
As a PhD student enrolled at Arts you must remember to log on to your PhD plan and make sure that all courses and other activities are either marked ‘Completed’ or `Discarded´ before your enrolment expires. When you have made sure that your plan is ready to be closed click the ‘Close plan’ button. The plan will then be passed on to the administration.
   Once your plan has been closed and your access to PhD Planner has been revoked you can no longer access the information in your PhD plan. Please remember to take a copy of the data before your access is revoked.
   If you do not close the PhD plan when your enrolment expires we will close the plan for you 6 months after the enrolment expired and your access will be revoked. Open activities will be marked as `Discarded´.
   You will not get access to the PhD Plan again once your access has been revoked.

Presentation folders for PhD defence
If you would like a presentation folders in connection with your PhD defence you can find a template on this page.

Submission of the PhD dissertation with prior enrolment as a PhD student at the Graduate School, Arts

  • The PhD dissertation must be submitted electronically.
    Please contact your PhD programme administrator when your dissertation is ready to be submitted in order to get a link for submitting your dissertation. You will be sent an e-mail in which you must upload your dissertation electronically (as one coherent PDF file) via a link to the PhD system.
  • Please remember to provide each page with a page number. 
  • You are responsible for giving your supervisors an electronic copy of the dissertation.

 
Enlosures to be included in the bound dissertation:

  • Summary of the dissertation: Please enclose a summary of the dissertation in both Danish and English as a part of the dissertation. Also, the title of the dissertation must be stated in both Danish and English.
    The pages of the summary are not included in the total number of pages of the dissertation.

 
Enclosures to be submitted separately along with the dissertation:

Please find the forms for the enclosures on this page.

You must submit all enclosures apart from the summaries as one coherent PDF file via email to your PhD programme administrator. These enclosures should not be submitted physically (on paper). 

  • Main supervisor statement: Please enclose your main supervisor’s statement on the scholar’s entire PhD degree programme (i.e. the PhD degree programme is completed satisfactorily, the requirements of the Ministerial Order on course participation, experience with communication of knowledge and stays in other research environments have been fulfilled). English dissertation = English main supervisor statement.
  • Declaration: Please enclose a declaration on one's honour, stating that the dissertation has not been subject to prior evaluation. 
  • Co-writing: In the case of co-writing, please enclose a declaration on co-writing or a declaration on projects that have been made in cooperation with other partners.
  • Summary of activities: Please enclose a summary of all activities, which have taken place during the enrolment period, in both Danish and English (the approved plan elements from PhD Planner).  All approved ECTS-points should be mentioned. It is not nessecary to translate titles of specific elements to Danish or English. You may choose to use the form on the website or design the summary yourself. The summaries will become a part of your diploma keeping the formatting of the document as submitted.
  • Receipt: If you would like a receipt please enclose the receipt for the submission of the dissertation.

Submission of the PhD dissertation without prior enrolment as a PhD student - section 15 (2) in the Ministerial Order

If you are not/have not been enrolled at Aarhus University, but wish to have your PhD dissertation assessed (according to The Ministerial Order and Ministerial Order on Amendment to Ministerial Order (PhD Order), § 15, 2), the costs are DKK 45.000,- in all.

The costs for constituting the assessment committee and assessing the dissertation amounts to DKK 30.000,-. The costs for conducting the PhD defence amounts to DKK 15.000,-.

  • The PhD dissertation must be submitted electronically.
    Please contact the relevant PhD programme administrator well in advance of submission of the PhD dissertation in question in order to get a link for the electronic application form. Guidelines for electronic application.  

  • The dissertation must be uploaded as one coherent PDF file.
    Please remember to provide each page with a page number. 

Enclosures:

Please find the forms for the enclosures on this page.  

  • Application: Please fill out the application form and upload the necessary documents incl. the form Submission of PhD dissertation without prior enrolment as a PhD student to your electronic application. 
    Note that the title of the dissertation must be stated in both Danish and English in the form.
  • Summary of the dissertation: Please upload a summary of the dissertation in both Danish and English to your electronic application.
  • Account of research results/Qualifications: Please upload an outline of qualifications which are equivalent to the completion of a PhD degree programme (courses, teaching, other communication of research as well as stays in other research environments) to your electronic application.
  • Co-writing: In the case of co-writing, please upload a declaration on co-writing or a declaration on projects that have been made in cooperation with other partners.

Online Publication of the PhD dissertation

After conferment of the PhD degree you are welcome to upload your dissertation on AU Library’s e-book platform: http://ebooks.au.dk/index.php/aul

Before you publish you must ensure that:

  • You only upload your own material or material for which you have been given prior permission from the other author(s) to do so. If the dissertation consists of articles which are published or submitted to other journals you need the acceptance from the publishers. You can normally get this permission by following the instructions found here: https://library.au.dk/fileadmin/www.bibliotek.au.dk/sps/Obtain_permission_to_republish_articles_en-UK.pdf 
  • The dissertation does not contain any personally sensitive data.
  • The dissertation does not contain information which can be used in an application for a patent.
  • If you want to publish the dissertation later via another publisher you need to ensure that the other publisher will accept that you have published your dissertation on AU Library’s E-book platform.

The service is free of charge.

If you have questions regarding the platform please contact Niels Erik Frederiksen (nef@statsbiblioteket.dk) or Jesper Boserup Thestrup (jbt@statsbiblioteket.dk).

For further information please see: https://library.au.dk/en/researchers/publishing/publish-e-books/ 

PhD defence

Upcoming PhD defences will be conducted digitally/online until otherwise announced.

Message from Head of Graduate School about virtual PhD defences, 2020-2021

Message sent to all PhD students, supervisors and PhD programme directors, 25 November 2020:

 

Dear all,

On October 28, I wrote all of you a message regarding Covid-19 extensions and virtual PhD defences for the fall of 2020. You can view this message here: https://phd.arts.au.dk/fileadmin/phd.arts.au.dk/AR/Email_to_phd-students_28-10-2020.pdf 

I would like to inform you that the management team at Faculty of Arts has prolonged the decision, and all PhD defences will carry on as 100% online defences on Zoom until the end of June 2021.

As mentioned in my earlier message, there are pros and cons to this situation, but we believe this decision will make it easier for all involved to plan the defences.

If the COVID-19 situation unexpectedly improves for the better, the decision will be re-assessed.

Please do not hesitate to contact us if you have any questions: https://phd.arts.au.dk/about‐us/contact/ 

 

Best wishes,

Anne Marie Pahuus
Head of Graduate School/Vice Dean for Research and Talent