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Ethical and Responsible research practice as PhD Student

GDPR related issues

Learn more about how to deal with GDPR issues and onboarding/offboarding your project

Do you need help?

  • Please contact the legal advisor at Arts 

GDPR: Personal data and research

Responsible conduct of research

  • Research is the foundation for all activities at Aarhus University. Therefore, we must strive to ensure the reliability and integrity of our research.  
  • This entails that everyone who conducts research at Aarhus University must act in accordance with the basic principles that constitute the foundation for all research intergrity. 
  • Aarhus University works to ensure that research is conducted responsibly and to safeguard the freedom of research of the university and the individual researcher in different ways. 

Aarhus University's policy for responsible conduct of research and code of practice to ensure scientific integrity and responsible conduct of research:   

Valid consent to data processing

  • As a researcher you will often come across situations in which you are under a legal obligation to obtain consent for participation from coming participants (data subjects) in your research project, or in which it is simply good practice or ethical to do so. 
  • It is important that you are aware that these consent requirements do not necessarily entail that you should employ such consent as the legal basis for processing the subjects’ data. In fact, quite often it will be more appropriate to employ a legal basis other than consent as the legal basis for processing personal data for your research. 
  • For further information: https://medarbejdere.au.dk/en/informationsecurity/data-protection/for-scientific-staff/legal-basis/valid-consent-to-data-processing

Freedom to conduct research without sanctions or reprisals

  • Aarhus University is committed to protecting the rights of PhD students and ensuring optimal conditions throughout the entire PhD study.  
  • For Aarhus University, it is crucial that PhD students have the freedom to conduct research without fear of economic sanctions or reprisals.  
  • This is essential for PhD students to develop their academic independence and skills and contribute to new knowledge in their research area, as described in the basic principles of PhD education at Aarhus University.  
  • The Graduate School, Arts does therefore not accept third-party contracts (for example in connection to international scholarships) that limit the freedom or mobility of PhD students during and after the PhD study at the graduate school.  
  • PhD students who are not employed by Aarhus University are required to sign a document stating that no such third-party contracts exist. 
  • Erroneous or misleading information may result in rejection of an application for a PhD study or termination of the PhD study. 

Legal Advisor at Arts

Louise Buchhave

Legal Special Consultant